Counseling Session | EssayIvy.com

Surname 1

Name

Instructor

Course

Date

Counseling Session: Sleeping During Work Time

Problem Definition

Mr. Khan is the production assistant, responsible for the layout and print copy for the

City Times Newspaper. Currently, Mr. Khan often falls asleep during work hours; a behavior

never witnessed in his previous years of work in the company. As a supervisor, I intend to

intervene since Mr. Khan is one of the most reliable employees that the City Times Newspaper

has ever encountered. As a layout and print copy sub-editor for the company, he designs how

effectively stories, photographs among other newspaper items appear in print as well as the

conveyance of the headlines to the copy subs. He is also in charge of preparing the complete

pages’ output for printing in the print sites and controlling the production of the newspaper in the

print site. To sum it all, his responsibility involves the management of the output of all inputs

from the reporters, editors, photographers among other stakeholders in the City Times

Newspaper. Such tasks require a sober mind which can efficiently cross coordinate in between

the tasks. Mr. Khan is one kind of an employee who had in the past years held this position in a

very effective way until of late when I noticed the unusual sleeping behavior.

From the first counseling session, I identified that Mr. Khan is a husband and is a father

of three children. Her wife is an employee of a business and financial consultant firm in a

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neighboring town. Additionally, her wife’s company requires that employees to be

psychologically prepared that they can be called upon to provide extension services in far of

places where they might spend at least a night away from home. Upon further interaction with

Mr. Khan, I also noted that he had enrolled in a diploma program in an editorial related course

and had plans of pursuing a degree shortly. We identified various causes and courses of the

sleeping problem. The most intricate cause of the sleeping problem came from the night studies

which he did after a long day work. He ascertained that recently he at most sleeps for two and a

half hours since the diploma is of great essence in his life. He also ascertained that of late her

wife at least sleeps out twice or thrice a week due to the aggressive campaign launched by the

company she works for to provide more extension services. In such days, he rarely sleeps since

he has to care for his children alone and hence the sleeping while-at-work problem is more

prevalent and notable. He also confirmed that he felt weak and unhealthy in the recent past and

linked the situation to the family stress he experienced. He also noted that he ought to have

spoken about the issue with her wife. He confessed that he was a little bit worried about his

behavior but thought that the problem would end soon.

We also discussed the adverse effects his problem to his health life as well as job

performance and the effects it had on other employees. He agreed that were it not for the support

he has been receiving from his fellow employees and his subordinates the newspaper would

experience a great loss since his job would let the entire crew down. However, we identified

some of the flaws that the City Times had experienced at this short tenure. For the first time in

ten years that the company printed the newspaper copies just to have more than 300 copies

excess and also for the first time in twenty years, the City Times experienced a shortage of

copies in the market. The scenarios did not pass unnoted to the senior management of the paper,

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but it was not an identifiably fatal situation to create an alarm. However, we noted that a

recurrence of the same situation would lender the print process questionable for its functionality.

The paper was also losing its popularity, but in a gradual, seemingly insignificant way with a

fluctuating decreases in sales by 1-50 newspapers daily. Two months ago the City Times was

assured of selling 10,000 copies daily, but the sales have recently reduced to 9500 in the current

day sales. After sampling some of the most current newspapers, we speculated that the stories,

photographs among other newspaper features were ineffectively designed compared to earlier

newspapers. We speculated that Mr. Khan’s ineffectiveness due to sleep stress is to associate

with the fall in sales partially. We also speculated that the problem affected other sections of the

process of newspaper preparation since my fellow employees may mess with their

responsibilities when coming to my rescue. We also noted that his career, as well as that of

others including mine, was at stake.

We agreed that the situation needs an effective solution at the soonest time possible and

we came with the following solutions. Mr. Khan should at first talk with his wife about the issue

and possibly see whether they can come with a strategy to help. Among the possible solutions

was to check whether her wife secures a more situational friendly career. Another possible

solution was to seek help from a house help to assist in-house chores and wit the children.

Having an effective work plan which would give him a rest allowance of at least five continuous

hours was the ultimate goal.

Follow-Up Counseling Memo

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Since Mr. Khan’s situation is notably critical, a follow-up counseling documentation seemed

undeniably necessary. To check on Mr. Khan’s progress, I decided to have three follow-up

meetings with him. The following is the memo the first follow-up meeting.

Counseling Memorandum

To: Mr. Khan, Layout and Print Copy Sub-Editor, City Times Newspaper

From: Mr. Brook, General Supervisor, Editorial and Print Department, City Times Newspaper

Date: 7

December 2017

Reference: Follow-up counseling memorandum

On 5

December 2017, we met to figure out the problem leading to your sleeping during

work time. We concluded that though the situation is unfortunate, it was also not acceptable. We

concluded so since it adversely affected the newspaper sales and could lead to inefficiency in

various departments of the newspaper and lead to job loss in extreme levels.

You promised to seek for all possible solutions which would keep the situation in check. We

agreed that your performance conduct could only improve by putting a stop to the sleeping

behavior was as a result of insufficient rest after work. Among the possible solutions was to

employ or through other means find a house help, to search for a friendlier career for your wife

and to ensure that you have an effective work plan which would allow you to sufficiently rest.

A follow-up meeting scheduled on 9

December 2017 will take place in my office aimed at

checking your progress and discuss how further we can remedy the situation.

Employee’s Signature: ______________________ Date: 7

December 2017

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Supervisor’s Signature:_______________________ Date: 7

December 2017

Original to: Mr. Khan

Copy to:

 Official Personnel File in Human Resource Reference to Mr. Khan

 Intermediate Supervisor, Editorial and Print Department

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