Effective Planning Of A Presentation 3

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Effective Planning of a Presentation

Presentation preparing can be a burden if you do not plan it well. The following strategies and

ideas will help you in breaking down what is viewed as a large task into something you can

manage.

1. Analyze the audience

Analyzing the audience is a process of getting to learn more about the people you will be

addressing. It is advisable to search information on the backgrounds, values and interests of your

audience; it will help in understanding what your audience might be expecting from your

presentation ("Steps in Preparing a Presentation")

2. Select a topic

After getting more information about the public members, you are going to address,

select a topic that will interest you and your audience. It makes it easier to choose a topic that is

relevant and more enjoyable to your audience. The topic should also give you easy time to

research ("Steps in Preparing a Presentation")

3. Define the goal of presentation

Once you have identified the topic of the presentation, come up with the subject of the

presentation in a single and intensive statement. The goal should specify what you want your

audience to ingest from your presentation. Your objective and the level of content should be

based on the amount of time you have to the performance and knowledge of the audience. Your

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objective statement should help you stay focused as you research and develop your presentation

("5 Steps to Planning an Effective Presentation")

Preparing the content

4. Prepare the Main body of the presentation

Once you are through with defining the goal of your presentation, come up with a plan of

how much information you can talk about within the time allocated. Your knowledge about the

audience will help you prepare a presentation with the right detail, to avoid a performance that is

too advanced or too basic.

Performance body is where you explain your ideas convincingly. Convincing the

audience to adopt your thoughts, it is advisable to include the following strategies:

i. Read widely quotes from experts

ii. Present facts and data

iii. Use personal experiences as examples

iv. Provide detailed descriptions ("5 Steps to Planning an Effective Presentation")

5. Prepare introduction and conclusion

Once you are through with building the presentation body, plan on how to start and end

your presentation. Design your presentation in such a way that it catches the attention of your

audience. The conclusion should be structured in such a way that it summarizes and stresses on

your key points.

At the start of your presentation, it is always good to adopt the attention of your audience.

Otherwise, your listeners will turn their attention elsewhere, and you will face challenge bringing

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them back to the topic. The following are the strategies that you may employ to adopt your

audience:

(i). Make your opening remarks relevant to their goals and needs

(ii). Give a special demonstration

(iii). Share your experience

(iv). Begin by using a joke or humorous story

(v). Display a colorful visual

(vii) Utter an inspirational statement/quote

As you conclude you presentation, stress on the main ideas you communicated again, this

will help your audience in remembering your main agendas ("Planning an Effective Presentation

— University of Leicester")

6. Practice on delivering the presentation

Proper practicing will help you get well versed with your presentation points and even

allows the flow of ideas. Practicing will also help you reduce the habit of uttering words and

phrases like, “um,” and “you know.” Speaking such words may easily irritate the audience and

diminish your credibility. Take your time to go through your presentation and fine-tune your

content to eliminate any human errors ("Planning an Effective Presentation — University of

Leicester")

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References

"5 Steps to Planning an Effective Presentation." Dumb Little Man. N.p., n.d. Web. 7 Sept. 2016.

"Planning an Effective Presentation — University of Leicester." University of Leicester — A

Leading UK University. N.p., n.d. Web. 7 Sept. 2016.

"Steps in Preparing a Presentation." Index of /. N.p., n.d. Web. 7 Sept. 2016.

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