Implementation Strategies

Running head: IMPLEMENTATION STRATEGIES 1

Name

Institutional Affiliation

IMPLEMENTATION STRATEGIES 2

Implementation Strategies

TO: The Executives

FROM: Market Research Assistant

DATE: January 3, 2018

SUBJECT: Implementation Strategies

The proposed information system is still under a contender. The changes that the organization

will have to make in its product offering in the next three years include the following: reducing

the delivery time by half, decreasing the finished products inventory, reducing the last shot to

first shot by fifty percent, and developing cross-trained human resources for better workforce

flexibility. Also, the firm will have to address existing scheduling complexity and improve the

customer service care. The changes should be adopted by all the departments in the company to

achieve the expected results.

It is important to accept these transformations since they will have competitive benefits for the

organization. In particular, the business will be able to produce similar or better quality products

but at a lower cost. It will sell them at relatively lower prices. Other competitive advantages that

will accrue to the enterprise due to the changes are differential advantages, cost leadership, time

management, supply chain, and focus (Thamir & Poulis, 2015). The differential benefits will be

created when the business produces goods that are superior to similar products in the industry. It

will also promote the company’s brand in the international market.

In the same way, the business will reduce its operational and production expenditure. As a result,

it will raise the total income that it generates. Finally, it will be easy for the business to adopt

better methods of production like the division of labor and specialization, which are more

IMPLEMENTATION STRATEGIES 3

efficient. It will then have time to focus on customer needs by choosing one specific target

market and producing goods that meet the gap.

Furthermore, the company has a flexible information system that can address the new changes.

For one thing, the firm’s communication system involves all the stakeholders. Therefore, it will

be simple for it to discuss the changes in three main ways. First, the top management can reach

the junior staff through memos, emails, seminars and departmental meetings and explain them

the need for the change and the ways the staff is expected to adopt them. During this time, the

administration can obtain views and feedback from the workers. Secondly, the company uses

digital communication system (Matt, Hess, & Benlian, 2015). Consequently, it is flexible and

can quickly alert the company in a case there is an emergency. Finally, the information system

allows progress monitoring. The transformation aims to boost the organizational performance.

Thus, having an open communication enables the management to monitor the company progress

after the implementation of changes and the impact on the firm in the next three years. They can

then use the data to determine if the changes are healthy for the business or should be terminated

immediately.

However, the information system design should be selective when incorporating the capabilities

of the new product offerings. There are others that must be included in the model. One primary

ability that must be involved in the plan is cross-training human resources for better workforce

flexibility. The company’s human resources determine its overall performance in the market and

within the industry. The employees must have all the skills needed in the production processes.

However, according to Saebi and Foss (2015), it is always expensive to hire specific people to

complete one or two tasks within the firm. Preferably, the company should focus on cross-

training their workers so that one individual can complete various production duties. For

IMPLEMENTATION STRATEGIES 4

instance, the company accountant can be trained in data management so that they can also assist

in information management within the enterprise. In so doing, the organization will have reduced

the cost of hiring a storekeeper or data analysts to help with information related tasks.

Furthermore, the management can focus on better production approaches that allow workers to

optimize the use of resources but minimize time and cost input. An example of such method is

the division of labor.

On the other hand, reducing the delivery time by half should not be included in the

communication design. In most cases, delivery time depends on some factors, which may be

beyond the control of the management, or the business may not have the needed equipment

(Thamir & Poulis, 2015). The factors may include natural phenomena like sandstorms and rain.

Instead, the company should focus on developing different types of delivery methods that can be

used in the various situations. It is, however, essential to assure the customers that their order

will always arrive on time.

Therefore, it is certain that the recommended changes in the proposed information system will

have positive impacts on the company. It will have quicker responsiveness to all the customers

and workers by availing what they want in the right quality and quantity and by developing a fair

pricing policy. After three years, most of the anticipated outcomes will be fulfilled, and the

business will record high-profit margin compared to the current one.

IMPLEMENTATION STRATEGIES 5

References

Matt, C., Hess, T., & Benlian, A. (2015). Digital transformation strategies. Business and

Information Systems Engineering, 57(5), 339-343.

Saebi, T., & Foss, N. J. (2015). Business models for open innovation: Matching heterogeneous

open innovation strategies with business model dimensions. European Management

Journal, 33(3), 201-213.

Thamir, A., & Poulis, E. (2015). Business intelligence capabilities and implementation strategies.

International Journal of Global Business, 8(1), 34.

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