P And Management

Name

Course

Date

Introduction

Procurement management refers to the process by which a company uses to acquire all the goods

and services required for a company to meet its objectives and stay sustainable. It involves the

use of specialized skills, knowledge and resources to help source for supplies such as raw

materials, components, goods and service for the purpose of conversion, consumption or resale.

To acquire this services or goods a company must contract suppliers to provide them with the

goods or services required.

The process of procurement and purchasing for supplies takes into account several key

considerations before contacting a specific supplier for goods or services. After assessing and

evaluating these key factors a company is able to make an informed choice on the supplier to

work with. The relationship between a company and its suppliers is symbiotic (Waititu 2012).

Both the company and the supplier benefit financially from this relationship. This relationship is

guided by set metrics to ensure both parties meet their obligations. This relationship should be

constantly appraised, assessed and evaluated to ensure there is no breach of contract from both

parties (Smith 2009). After assessment the relationship can be terminated or redefined to offer

improved terms to both parties. The recommended supplier is one who supplies the best quality

of the goods or services that your company wants on schedule and at the best price. After

choosing a supplier it is recommended that there should be a binding contract between the two

parties with clearly spelt out terms of operations and consequences for breaching the contact.

This ensures that both parties take their responsibilities seriously and should be accountable for

any failures on their part.

The New York Times is an American newspaper with a global outreach and readership. Its

headquarters are in New York City. It was founded by Henry Raymond and George Jones in

1851.

As a procurement officer in-charge of contracting supplies for the New York Times it is my job

to ensure that the company works with the best suppliers to ensure the company meets its set

objectives for its sustainability, progress and development. Since we are a print media, paper is a

key raw material in the company’s day to day activities. It is the job of the procurement

department to ensure the company procures the best quality paper at the best price. The paper

should also be supplied on time to ensure the company meets its printing deadlines.

The procurement process involves several key actions to guarantee the desired results are

achieved. These actions fall under four categories which are planning, alignment, procurement

and management.(Michael, Schultz 2008) When undertaking my procurement role for the New

York Times in finding the most suitable supplier of printing papers I am guided by several

principles to ensure that the company saves both time and money.

The first step involves identification of need. The company’s needs should be identified to help

determine the most appropriate service or good to meet the company’s need. Procurement

management works with the company’s executives and other relevant stakeholders to satisfy

internal and external customers while meeting the company’s short term and long term goals

(Boehm 1997). In my case the need is printing paper. The paper should be supplied on time and

in the right quantity and quality. It is my role to find a supplier who is able to deliver the printing

paper.

After identifying my need as printing paper the next step involves finding and qualifying the

most appropriate supplier. This is achieved by sending out advertisements using the internet,

print and broadcast media to reach out to potential suppliers. I also check on the company’s

existing supplier database to help in coming up with a list of potential paper suppliers. When

looking for potential suppliers I take into consideration the current capability of the company.

This is in terms of personnel, skills, finances and other resources required in meeting the

company’s goals and objectives.

After coming up with a list of potential suppliers the next step involves requesting for proposals.

Interested suppliers should make a bid for the order to supply printing papers. After evaluating

the proposals I determine which potential supplier offers the best terms in price and quality (liker

2004). Using the results of the evaluation I am able to ascertain who to start negotiations with.

After short listing the potential suppliers using information on their proposal the negotiation

process is initiated. This is important as it helps to determine the most reliable and trustworthy

supplier from your list. This is important as an unreliable supplier can hamper the ability of the

company to meet its set objectives. You should be confident that your preferred supplier is able

to deliver on time and in the required quantity and quality (Kuhlman 1977).

After negotiating with the preferred supplier and both parties have come to a consensus on the

terms and condition we make it official by signing a contract to make the relationship binding.

When writing down the contract the terms to consider include price, quality, and quantity and

delivery schedule. Both the company and the supplier should observe the terms and conditions of

the contract to avoid being sued for breach of contract (Fathers 1967).

Having signed a contract with the supplier it is now up to the supplier to make deliveries as

stipulated in the contract. It is up to the procurement department to asses and evaluate the

delivery of the supplies. The printing paper should be delivered on time, they should meet the

company’s quality standard and they should be priced as agreed on the contract (Gerard and

Rahn 2011).

Once the supplier has made the delivery my job as procurement officer for the New York Times

is to analyze the results. I should be able to tell whether the relationship between the company

and the supplier was a failure or success. The information generated from my study is then

shared with other relevant departments and stakeholders. This information is then formulated

into a procurement policy document which is used as a guideline in all future procurement

processes (Crawford and Cook 2003). This policy should be presented to all parties involved

before its implementation. The procurement policy document should meet international ethical

procurement and purchasing guidelines. The company’s executive management should

constantly review the procurement progress to avoid fraud.

Customer expectations change over time. The procurement department should ensure they work

with suppliers who are able to consistently meet and exceed customer requirements over time.

This is done by checking to see that the product or service conforms to the company’s objectives

and goals. The supplier should also offer high quality after sale services in tandem with changing

technology advances. The cost of the supplies should be reviewed over time to ensure the

company gets the best supplies at the best price.

References

Boehm, W. (1997). Procurement. Winnipeg: Better Methods Office.

Call for papers Special issue: ”Sustainable Procurement”. (2010). Journal of Purchasing and

Supply Management, 16(2), 150. doi:10.1016/j.pursup.2010.03.006

Cousins, P and Lamming. R. (2002).Purchasing and supplies management. Ft\Prentice hall

Crawford, R. and Cook, L. (1952). Procurement. Washington, D.C.: Office of the Chief of Military History.

Fathers, W. (1967). Purchasing office supplies. New York: Kraus Reprint.

Furnas, C.(1948) Research in industry, its organization and management. Van Nostrad Co.

Kuhlman. N. (1977).Supply management. National Defense University

L, Gerard. and Rahn, R.(2011) Supplies management in the OR. Flow Pub

Liker, J. K. (2004). The Toyota way: 14 management principles from the world’s greatest

manufacturer. New York: McGraw-Hill.

Procurement of supplies & services manual. (2008). Springfield, IL: Illinois Dept. of

Transportation.

The 2000 model procurement code for state and local government. (2000) Chicago: American Bar

Association, Section of public contract law section of state and local government law

Where in New York Joins Made in New York(2014, July 17). State News Service. Retrived

April 30, 2018, from http://www.highbeam.com/doc/IGI-375191466.html refid easy-hf

Place new order. It's free, fast and safe

Paper type

Deadline

Page count

550 words

Total price: $ 15.00

Our customers say

Jeff Curtis

USA, Student

"I'm fully satisfied with the essay I've just received. When I read it, I felt like it was exactly what I wanted to say, but couldn’t find the necessary words. Thank you!"

Ian McGregor

UK, Student

"I don’t know what I would do without your assistance! With your help, I met my deadline just in time and the work was very professional. I will be back in several days with another assignment!"

Shannon Williams

Canada, Student

"It was the perfect experience! I enjoyed working with my writer, he delivered my work on time and followed all the guidelines about the referencing and contents."

Place new order. It's free, fast and safe

Our customers say

Jeff Curtis

Ian McGregor

Shannon Williams